Communities In Schools of Tacoma

Executive Director Position Announcement

POSITION TITLE: Executive Director

ORGANIZATION: Communities In Schools of Tacoma

REPORTS TO: Board of Directors 

BENEFITS: Medical, Dental, Vision, Paid vacation, Sick time, Holidays, Mileage reimbursement

PAY RANGE: Exempt position at $75,000 to $85,000 annual salary DOQ

TRAVEL: Occasional travel required

Communities In Schools of Tacoma (CIST) is seeking a dynamic leader to serve as Executive Director. CIST is a non-profit organization working with vulnerable youth and their families in the Tacoma School District since 2001. We are part of the nation’s largest dropout prevention organization; our mission is to surround students with a community of support, empowering them to stay in school and achieve in life. CIST works directly inside schools, helping students overcome barriers to success and empowering them to succeed inside and outside the classroom.

NATURE OF WORK

The Executive Director is responsible for agency management and sustainability through strong internal operations, financial oversight, resource development, community building strategies, oversight of the agency team, and effective program management to ensure implementation of the Communities In Schools (CIS) model of integrated students supports. The Executive Director reports to the CIS of Tacoma Board of Directors and is responsible for maintaining strong working relationships with the Tacoma School District, Communities In Schools of Washington state office, other local affiliates, and funding partners.

The successful candidate will have a passion for the agency mission, a deep understanding and commitment to social justice, the ability to inspire and empower others, and demonstrated capacity to turn vision into reality through the implementation of strategic and tactical activities to achieve established goals.

ESSENTIAL JOB FUNCTIONS

  1. Overall Organizational Management & Development

Daily Operations

Responsible for managing all activities and decisions regarding daily operations and office functions ensuring compliance with local, state and federal laws for a tax exempt non-profit corporation. Assist in the formulation/revision of policies with the Board of Directors and oversees the development of appropriate procedures to effectively carry out the approved policies. Responsible for developing an annual operations plan to ensure progress towards the board-developed strategic goals. Builds trust and upholds the agency’s reputation as the representative in the community and ensures accountability to the mission. Includes any other duties and responsibilities relating to the agency or operations as identified and directed by the board.

Board Relations

Reports directly to the board and works closely with the Board Chair to ensure agency effectiveness. Assists with recruitment/engagement of board members. Helps to plan board and committee meeting agendas and work with individual board members and committees to ensure that all board members understand the mission and goals of CIST. Responsible for supporting board strategic planning processes; keeps board apprised of current program and community building efforts; engages them with resource development strategies, and provides sufficient information for them to fulfill policy and fiduciary responsibilities.

Financial Management

Works closely with the Board Treasurer to develop/oversee the financial management system to ensure appropriate fiscal controls. Responsible for operating within approved fiscal policies and procedures, developing an annual budget for board approval, produces accurate financial reports and continuously monitors expenses and revenues compared to the budget. Provides the Treasurer and board with timely updates including unplanned changes in the agency’s financial outlook. Ensures the completion of a biennial independent audit.

  1. Resource Development & Community Building

Resource Development

Responsible for the design and implementation of a multi-year resource development plan which accesses diversified funding sources and ensures sufficient resources to develop and maintain necessary infrastructure, as well as secure and retain highly qualified service delivery staff to sustain and expand services. Presents the CIS mission, vision and initiatives in the community. Leads and coordinates all agency resource development efforts by leveraging board and staff support as appropriate for each activity.

Community Engagement and Leadership

Responsible for providing or coordinating all outreach efforts and presentations as the primary liaison to community, establishing a sound working relationship with business, education and social service groups. Establishes and maintains linkages with school district administrators to ensure a cooperative partnership. Coordinates agency participation with community initiatives related to the CIST mission and vision. Provide annual evaluation outcomes and indicators for dissemination to the community.

  1. Program Management

Delivery of the CIS Model

Responsible for understanding the CIS model and guiding the delivery of integrated student supports in local schools. Maintains awareness of identified needs to ensure services are targeted and community resources are leveraged. Provides program management oversight and ensures site coordinators are supported by school leadership through strong communication and periodic site visits. Implements program evaluation measures with ongoing assessments to determine program effectiveness and identify needed changes to increase impact. Develops and implements strategies for sustainable expansion, including new sites or deepening services.

Staff Supervision

Responsible for ongoing development and evaluation of agency staff and supports program director in all facets of training and supervision of agency staff. Ensures the development of human resource policies and procedures and operates within approved policies and procedures as well as compliance with employment laws. Implements effective staff support strategies and builds productive relationships based on mutual respect and open communication resulting in strong team cohesion. Invests in staff development including benefits and training with the goal of staff retention.

Relationship with School Districts

Responsible for developing strong relationships with school district leaders to ensure mutually beneficial partnerships, negotiate district contracts to ensure sustainable growth, and maintain communication regarding service delivery to ensure satisfactory progress with contract deliverables.

MINIMUM QUALIFICATIONS

  • Bachelor’s Degree in public administration, social services or related field.
  • Minimum of three years’ experience with increasing levels of manager or director responsibility with a non-profit or similar organization.
  • Proven successful experience with resource development or external partnership building.
  • Demonstrated skill in the components of nonprofit leadership including human resources, financial management, fund development, program development and oversight, and community relationship building.
  • Minimum of three years supervision experience with direct reports; providing ongoing oversight, training and support.
  • Experience with professional writing to include grants, reports, and marketing materials.
  • Experience/familiarity working with public/private social service providers and/or schools.
  • General understanding of the non-profit sector and previous work with a non-profit Board.
  • Working knowledge of Microsoft Office Suite.

PREFERRED COMPETENCIES & CHARACTERISTICS

  • Ability to develop plans with clear objectives and follow through to achieve goals; completes all assignments and meets agency goals utilizing innovation, flexibility, creativity, and persistence.
  • Displays servant leadership, including sharing power, prioritizing the needs of others, and helping people to develop and perform as highly as possible.
  • Knowledge and understanding of the needs and challenges facing youth.
  • Excellent organizational and time management skills; maintains multiple priorities in a complex/changing environment; addresses urgent situations while maintaining a focus on important goals of the organization.
  • Awareness of and ability to maximize strengths while addressing areas of weakness. 
  • Ability to make independent decisions with available information and maintain strong organizational communication. 
  • Culturally competent, honest, and transparent, inclusive and accessible.
  • Program management or direct service experience working with vulnerable populations; awareness of and sensitivity to the diverse needs of youth and families served.
  • Understands basic resource development strategies and adept at initiating relationships; comfortable making community presentations and connecting with individuals in large and small group settings. 
  • Proven strong written and oral communication skills; professional writing shows strong organization skills and clear articulation of thoughts.
  • Comfortable with technology and capacity to learn additional software applications.
  • Comfortable working with numbers; understands budgets and basic program evaluations.

DESIRED EXPERIENCE

  • Experience with a non-profit agency environment and working with a board of directors.
  • Knowledgeable of and connected to the local business and/or funding community. 
  • Familiar with local social service agencies; awareness of formal and informal community resources. 
  • Understanding of the public education system.

OTHER REQUIREMENTS:   

Must pass a criminal background check, provide two references, have reliable transportation, possess a valid driver’s license, and ability to lift up to 30 pounds. 

COVID-19 and Teleworking: 

The CIS Administrative offices are located on Tacoma Public School grounds. In accordance with Governor Inslee’s Proclamation 21-14.1, all Tacoma Public Schools employees and contractors are required to be fully vaccinated. Communities In Schools of Tacoma will continue to comply with this proclamation and any future guidance provided by local and state health officials. In the event that school buildings are ordered to be closed, this position may move (fully or partially) to online platforms and tele-working. When schools are reopened, and in alignment with appropriate health and safety precautions, work will resume fully on-site.

CIST is an equal opportunity employer. We are seeking to recruit a diverse candidate group in keeping with our beliefs and the diversity of those we serve.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility; however, they should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload. Work can involve extensive times sitting at a desk and working with a computer, monitor, keyboard and mouse. This job description does not constitute an employment agreement between the employer and the employee and is subject to change as the needs of the employer and requirements of the job may change.  

Application Instructions

Open until filled; applications submitted prior to August 19, 2022 will be prioritized. Candidates selected for the position must pass FBI fingerprinting and Washington State Patrol background checks. Candidates are asked to submit their application package by email to CISTacomaExec@gmail.com with “Executive Director Application” in the subject line.

 

Your application package should include:

  • A completed CIST job application and background check form
  • A cover letter describing why your experience has prepared you to succeed in the position. The successful candidate will, among other things, be able to demonstrate a passion for the mission CIST, and articulate the connection between their experience and requirements of the position.
  • Your resume.

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